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Executive Assistant
Fidem Financial
Philadelphia, PA
Position Summary Fidem Financial is seeking a seasoned, highly proactive Executive Assistant to provide comprehensive administrative, operat...
$115k – $150k/year Apply Now
Executive Administrative Assistant
Robert Half
Philadelphia, PA
Position Overview Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-...
$55k – $65k/year Apply Now
Special Agent: Accounting/Finance Background
Federal Bureau of Investigation (FBI)
Greater Philadelphia, us
Job overview ++The position advertised has been exempted from the federal civilian hiring freeze.++ What you'll do Plan and conduct inv...
$103k – $133k/year Apply Now
Retail Sales Associate Part Time
Sun Tan City - STC Management Group, LLC
Philadelphia, PA
Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the appl...
$11.50 – $15.50/hr Apply Now
Retail Manager Full Time
Sun Tan City - STC Management Group, LLC
Philadelphia, PA
Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the appl...
$15.00 – $20.00/hr Apply Now
Retail Manager Full Time
Sun Tan City - STC Management Group, LLC
Philadelphia, PA
Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the appl...
$15.00 – $20.00/hr Apply Now
Assistant Retail Manager Full Time
Sun Tan City - STC Management Group, LLC
Philadelphia, PA
Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the appl...
$15.00 – $20.00/hr Apply Now
Assistant Retail Manager Full Time
Sun Tan City - STC Management Group, LLC
Philadelphia, PA
Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the appl...
$15.00 – $20.00/hr Apply Now
Construction QC Manager (Two Month Contract)
Latitude Inc
Philadelphia, PA
### **Position Summary:** The Construction Quality Control (QC) Manager is responsible for overseeing and managing all quality control activi...
$35.00 – $50.00/hr Apply Now
Licensed Practical Nurse (LPN)
Community Options, Inc.
Philadelphia, PA
**Community Options, Inc.** is a national non-profit agency providing services to individuals with disabilities in 12 states. We are in sear...
$33.00 – $33.00/hr Apply Now
Executive Assistant

Position Summary Fidem Financial is seeking a seasoned, highly proactive Executive Assistant to provide comprehensive administrative, operational, and strategic support to the President &...

$115k – $150k/year Apply Now

Position Summary
  • Fidem Financial is seeking a seasoned, highly proactive Executive Assistant to provide comprehensive administrative, operational, and strategic support to the President & CEO. This role is critical to the effectiveness of executive leadership and requires a high level of discretion, exceptional attention to detail, strong initiative, creative problem-solving, and the ability to manage complex, fast-moving priorities. The ideal candidate has extensive experience supporting senior executives in a dynamic, global environment and brings deep expertise in coordinating international travel, managing visa and immigration processes, and anticipating executive needs. This individual will serve as a trusted partner and gatekeeper, ensuring seamless execution of daily operations and long-term strategic initiatives.
Key Responsibilities
  • Executive & Strategic Support
    • Serve as a strategic partner to the President & CEO, anticipating needs, prioritizing demands, and enabling focus on critical business objectives.
    • Manage a highly complex, multi time zone calendar, ensuring alignment with strategic priorities and resolving conflicts proactively.
    • Act as the central hub of communication, screening and prioritizing correspondence while maintaining the highest level of professionalism and discretion.
    • Prepare and update presentations and materials as needed, including maintaining the monthly All Hands slide deck.
    • Monitor operational rhythms and anticipate upcoming needs with a forward thinking approach, ensuring leadership is prepared for meetings, decisions, and engagements.
  • Global Travel & Logistics Management
    • Coordinate and execute complex domestic and international travel, including multi leg itineraries, accommodations, and ground transportation.
    • Manage visa processes/requirements, including preparation and submission of documentation, and liaising with consulates, legal advisors, and travel partners.
    • Ensure compliance with international travel regulations, corporate policies.
    • Proactively manage travel disruptions and last-minute changes across time zones with efficiency and composure.
    • Prepare and reconcile expense reports in a timely and accurate manner.
  • Meeting, Event & Board Coordination
    • Plan and coordinate internal and external engagements, including board meetings, investor sessions, leadership offsites, and conferences.
    • Coordinate logistics and ensure seamless execution of high-level events and meetings.
  • Confidentiality & Stakeholder Management
    • Handle highly sensitive financial, personnel, and strategic information with the utmost discretion.
    • Represent the President & CEO and Fidem Financial with professionalism in all interactions.
  • Operational Excellence
    • Ensure the smooth operation of the executive office, including administrative workflows and tools.
    • Identify and implement process improvements to enhance efficiency.
    • Leverage technology (e.g., Microsoft 365, Outlook, Expensify) to streamline scheduling, communication, and travel management.
    • Maintain composure under pressure, effectively managing competing priorities and urgent situations.
    • Perform other duties as assigned to support the President & CEO.
    • Flexibility to accommodate occasional work outside standard business hours, particularly in support of international travel.
Qualifications
  • 7 years of experience supporting C-suite executives, preferably in financial services or a global organization.
  • Proven experience managing complex international travel logistics, including visa processes/requirements.
  • Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple high-priority tasks simultaneously.
  • Strong written and verbal communication skills, with experience supporting senior stakeholders and external partners.
  • High level of discretion, integrity, and professionalism.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and travel/expense management tools (Expensify).
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Bachelor's degree preferred or equivalent relevant experience.
  • Experience supporting a CEO or President in a high-growth or global business environment.
Why Fidem Financial
  • Collaborative, high-performance, and growth-oriented environment.
  • Direct exposure to executive leadership and strategic initiatives.
  • Opportunities to contribute to impactful work across payments & consumer finance.
  • Career growth and professional development within a dynamic organization.
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