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Master Data Administrator
Insidesource
San Francisco Bay, us
Insidesource DEI Statement Job Summary The Master Data Administrator is a critical operational role responsible for ensuring the accuracy, ...
$70k – $85k/year Apply Now
Senior Financial Analyst, FP&A
Serena & Lily
San Francisco Bay, us
Position Overview Senior Financial Analyst of Financial Planning & Analysis role at Serena & Lily in Sausalito, CA. Job Overview Join a f...
$105k – $125k/year Apply Now
Head of Engineering
Talent Toppers
San Francisco Bay, us
About the Company Our Client is building AI that learns how software actually behaves and keeps it working. The hardest part is making that ...
$170.00 – $225.00/year Apply Now
Internal Controller
Attivo Partners
San Francisco Bay, us
Position Overview The Controller position is a hands-on role, responsible for all accounting functions internally for the firm, including fu...
$185k – $200k/year Apply Now
Chief of Staff - GTM
Leadenhall Search & Selection
San Francisco Bay, us
Leadenhall Search and Selection are recruiting on behalf of one of the fastest growing AI Startups. They are seeking a Chief of Staff - ...
$250k – $500k/year Apply Now
Senior Global Events Manager
Cover Genius
San Francisco Bay, us
About The Role As our Senior Global Events Manager, you'll step into a key role as the strategic orchestrator for our global event presence....
$130k – $165k/year Apply Now
Graphic Designer
Robert Half
San Francisco Bay, us
We're seeking a mid-level Graphic Designer to support ongoing creative needs across print and digital channels. This role is ideal for a desig...
$35.00 – $45.00/hr Apply Now
Master Data Administrator

Insidesource DEI Statement Job Summary The Master Data Administrator is a critical operational role responsible for ensuring the accuracy, completeness, and consistency of all client and...

$70k – $85k/year Apply Now

Insidesource DEI Statement

Job Summary
  • The Master Data Administrator is a critical operational role responsible for ensuring the accuracy, completeness, and consistency of all client and vendor data across our business systems. This position manages the onboarding process for both clients and vendor partners, supports vendor operations capabilities (such as EDI and digital tools), and maintains all related documentation, terms, discounting, and communication channels. This role directly supports the sales, finance, procurement, and vendor relations teams to ensure operational excellence and a seamless flow of information.
Essential Duties and Responsibilities:
  • Client & Vendor Onboarding
    • Manage the full lifecycle of onboarding forms for clients and vendors, including sending, receiving, tracking, and ensuring complete and accurate submission.
    • Review onboarding documents for accuracy and completeness prior to internal handoff.
    • Partner with Sales and Finance to confirm any special terms, trade programs and/or discount structures for contract, retail ancillary and online retail vendors.
  • Business System Data Entry & Information Management
    • Enter new client and vendor information in the company's business operating system, ensuring alignment with naming conventions, coding, and system rules.
    • Maintain and update ongoing data changes including:
      1. Billing and shipping addresses
      2. Contacts and communication preferences
      3. Credit terms
      4. Tariffs or other fees
      5. Discount levels or contract pricing
      6. W-9 and compliance documentation
    • Maintain vendor profiles within internal digital tools and communication systems.
    • Track updates on pricing, lead times, discontinued products, and operational changes; proactively communicate updates to internal teams.
    • Routinely audit data for accuracy and proactively correct discrepancies.
    • Manage and maintain online retail vendor portal log in lists
  • Vendor Operations Support
    • Support vendor operations initiatives including monitoring, documenting, and improving processes such as, but not limited to, Electronic Ordering capabilities and Vendor Portal access.
    • Collaborate with procurement, finance, and other internal teams to identify process improvements in vendor operations.
    • Assist in collecting, consolidating, and formatting vendors spend data for quarterly and annual reviews.
Insidesource Core Responsibilities
  • Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.
  • Participate in All Company Meetings and Regional Town Halls.
  • Embody diversity, equity, and inclusion in our Insider community and business practices.
Skills, Knowledge, Experience Required
  • Strong attention to detail with a high level of accuracy in data entry and documentation
  • Experience managing data across systems (ERP, CRM, or similar)
  • Highly organized with the ability to manage multiple workflows at once
  • Proficiency in Microsoft Excel (basic formulas, tracking, organization)
  • Strong communication skills and ability to collaborate cross-functionally
  • Ability to identify discrepancies and resolve data issues proactively
  • Experience with vendor onboarding processes, vendor coordination, or procurement
  • Self-starter with strong ownership and follow-through
Responsibilities
  • Administrative
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