Jobs in New York

We are seeking a polished and adaptable Workplace Coordinator to support day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the face of the office, and can seamlessly pivot between responsibilities. The position is a contract role for 2 weeks and blends front desk, office coordination, and light Executive Assistant support.

Key Responsibilities:

is ideal for someone who thrives in a fast-paced environment, enjoys being the face of the office, and can seamlessly pivot between responsibilities. The position is a contract role for 2 weeks and blends front desk, office coordination, and light Executive Assistant support.
Key Responsibilities:
Manage front desk operations and serve as the first point of contact for visitors and clients
Greet guests, handle incoming calls, and maintain a professional and welcoming environment
Maintain pantry and common areas, including restocking supplies and ensuring overall office presentation
Enter and manage visitors in the building security system and coordinate guest access
Book conference rooms and handle meeting logistics, including setup and breakdown
Coordinate conference room scheduling and ensure spaces are properly prepared
Provide light Executive Assistant support as needed
Assist with travel arrangements, including booking flights, hotels, and itineraries
Support expense reporting and tracking, ensuring timely and accurate submissions
Assist with general office operations and administrative tasks as required
Exposure to or experience supporting an Executive / C-suite leadership
Strong organizational skills with the ability to multitask and prioritize effectively
Professional demeanor with excellent communication skills
Ability to pivot quickly and handle changing priorities with ease
Detail-oriented and proactive mindset
Hands-on experience with calendar management, travel coordination, and expense reports

• with the ability to multitask and prioritize effectively
• Professional demeanor with excellent communication skills
• Ability to pivot quickly and handle changing priorities with ease
• Detail-oriented and proactive mindset
• Hands-on experience with calendar management, travel coordination, and expense reports

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